Od nové pracovní pozice
vás dělí jen pár kroků
Office Manager
- Prague
- 40 - 45 000 CZK/m
- Full time
- English (B2) and Czech (B2)
Do you want to be the right hand for one of the most innovative pharmaceutical companies in Prague? Then keep on reading!
What is it about?
- Ensure reception is manned and people needing to access our site (visitors, suppliers, post, etc) are greeted and helped as needed.
- Maintains office services by organizing office operations and procedures; correspondence; designing filing systems; and reviewing and approving supply requisitions.
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
- Have newcomer- packs ready when new team members are joining.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; and identification cards.
- Coordinates meetings including agendas, minutes, and prepares reports and presentations.
- Orders office supplies and other office-related items
- Coordinates and books travel (flights, hotels, transfers, meals, etc)
- Creates purchase orders in systems and other related AP documents for the Site and resolves possible issues.
- Negotiates with Local Site Landlord about Site related items (contracts, rent, fees, etc.)
- Supports Site leadership by office change requirements.
- Support the Site leadership by driving charity and other marketing events and actions.
- Coordinates and organizes Site-related employee events, such as team buildings, Town halls, etc.
- Has experience in booking business travel for the site and managing related expense reports.
- Helps support visitors to the site.
- Updates SharePoint files and sites
- Provide office management support as needed, including employer branding, etc.
Who are we looking for?
- At least 2 years administrative experience including experience supporting a Department Head
- IT literate – advanced MS Office skills (Word, Excel, and PowerPoint) and familiar with databases and IT systems
- Fluent in English and Czech (written and spoken)
- Service oriented
- Excellent attention to detail, good communication, and organizational skills
- Professional, credible individual with experience in a multi-national organization
- Results and deadline driven
- Proactive and able to demonstrate the use of initiative
- Flexible and adaptable to changing priorities
- Canva knowledge is an advantage
Why is this position attractive?
- 25 days of vacation
- 5 sick days per year
- Annual Bonus
- Spot Bonus
- Cafeteria Benefity (online benefit portal) - 1750 CZK net/month
- Cefeteria Compensation Bonus (after trial period) - 4750 CZK gross/quarter
- Flexible start and end of working hours
- Home office - 3 days a week
- Meal card contribution on 107 CZK/day worked (100% paid by employer)
- Multisport card (optional benefit through the cafeteria system)
- Contributions to pension (3% from salary)
- Employee referral bonus program
- Contributions to ACCA/CIMA/ICU qualification
- Financial support for upskilling qualification
- Contributions to accident and life insurance (100% paid by employer)
- Company events and activities (social events, volunteering, and teambuilding)
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